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Accounts Payable Specialist

Job Description

SUMMARY:

The Accounts Payable Specialist will have the opportunity to work with many contacts in our business, our finance team, and our vendors to ensure the timely processing of all Accounts Payable transactions. Bonitz is seeking an organized and detail-oriented person to manage payments and relationships with vendors, verifying and reconciling invoices, and maintaining accurate financial records.  The successful candidate will need to be able to work both independently and as part of a team, have some understanding of bookkeeping and financial payments, and able to work in a fast-paced environment with a team.

ESSENTIAL DUTIES:

  • Process Accounts Payable Transactions:  Review invoices and payment requests to verify accuracy and organize appropriate documentation and authorization for each transaction. Accurately enter invoices into the system, schedule payments and code invoices to appropriate financial dimensions or cost centers in the system.  Process payments and prepare check or electronic payments each week.  Resolve invoicing discrepancies to ensure resolution of payment issues.  

  • Vendor Management: Manage a set of vendor accounts and maintain accurate records of their payment terms and payment history.  Communicate with vendors to address billing or payment issues quickly and professionally.  Set up and maintain vendor numbers, W-9s and 1099 records for all associated companies. Oversee maintenance and vendor insurance set up for assigned vendors. 

  • Financial Record Maintenance: Ensure accurate and up-to-date payment records, including organization of receipts, invoices, and account reconciliations. Reconcile vendor statements as needed to resolve ledger discrepancies.  Research past-due invoices. Create reports as needed to summarize accounts payable activities. Maintain all accounts payable reports and corporate account payable files. Ensure compliance with company Accounts Payable policies and procedures.  

  • Expense Statements and Reporting: Assist in month-end, quarter-end and year-end closing activities, including accruals, journal entries, and reconciliations. Maintain and manage all reports for vendors, including payment histories, 1099 reporting and regular reconciliations. Approve key expense statements and reimbursements for payment. 

  • Special Projects: Assist the Controller or Accounts Payable Lead with various special projects as needed.  

  • Hours and Location: Standard office hours (Monday – Friday) with flexibility allowed based on schedules.  Overtime is sometimes needed to meet business objectives. 

EDUCATION/EXPERIENCE AND IDEAL CANDIDATE QUALIFICATIONS:

  • At least one (1) to two (2) years of related experience or training.  Experience with data entry and payroll software preferred. 

  • Differing levels of education will be assessed based on related experience, training, or other certifications. 

  • Some knowledge of accounting and financial payment functions. 

  • Proficiency in accounting software, Microsoft Dynamics a plus, and Microsoft Office Suite.  Moderate Microsoft Excel skills necessary.  

  • Strong time management skills and prioritization skills. 

  • Attention to detail and accuracy in data entry and record management. 

  • Ability to work independently and collaboratively in a team environment.  

  • Must be able to comply with the Sexual Harassment policy. 

  • Must be able to pass a background, drug, and motor vehicle check.

BONITZ STATEMENT:

Bonitz is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, gender, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, veteran status or medical condition.


The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, abilities and physical demands. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

ABOUT BONITZ, INC.

Founded in 1954, Bonitz, Inc. is an employee owned operating as a major sub-contractor in the commercial construction industry. Bonitz specializes in all types of flooring, floor care, ceilings, walls, cladding and access flooring. Bonitz, an industry leader in interior finishes, is committed to providing best in the world project consulting, project management, and craftsmanship while providing superior service and practical solutions. Bonitz has divisions in SC, NC, GA, TN, VA, LA, PA and FL.

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