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PROJECT SPECIALIST

Job Description

SUMMARY:

Bonitz, Inc., an employee-owned company is hiring a Project Specialist. This position will provide professional-level team support for all projects and to office operations and will involve direct interface with customers and vendors. Duties include but are not limited to a broad range of support for the Director of Operations, Director of Sales, Project Consultants, Project Managers and installation crews across the entire project lifecycle. Additionally, this role will handle travel/meeting coordination, project support, special projects, event planning, answering phones, greeting customers and other daily tasks. This position works directly with the Directors, Project Consultants and Project Managers to support essential team-based functions and daily operations.

ESSENTIAL DUTIES:

  • Facilitate safety documents and information for the operation. Attend monthly safety meeting if assigned. 

  • Prioritize organizational needs regarding meetings, deadlines, and timeframes.

  • Special projects to support the team, project and office as assigned.

  • Attend office meetings.

  • Develop supporting materials. 

PRE-CONSTRUCTION

  • Essential partner to Project Consultant and Project Manager during project life cycle: pre-project data processing, job set up, procurement, job specific accounting functions, change orders, and project close out. 

  • Assist in subcontractor setup and management. (COI’s and Subcontract Agreements)

  • Setting up projects, purchasing materials, job-specific accounting functions to include processing subcontractor and field associate payroll, billing projects, accounts receivable, collections assistance, and project closeouts. 

  • General administrative office duties including inventory and ordering of office supplies, greeting visitors, answering phones, opening and distributing mail, and other clerical tasks as needed. 

  • Handle Project Prequalification

  • LEED Documentation

  • Assist in completion Project Safety Documentation 

  • Nonengineered and Nontechnical submittals

  • Manage project contracts, review for accuracy, note pertinent information

  • Gather necessary requested documents as required by the contract

  • Note insurance requirements / Order insurance / bonds

CONSTRUCTION:

  • Process small change orders based off takeoffs for awarded projects.

  • Administer and maintain project records in Microsoft D365.

  • Reviewing job changes to ensure they are applicable to our scope of work. 

  • Point of contact for facilitating essential team communication, filtering correspondence, sending out job specific forms (PCO, EXTRAS and any others)

  • Follows up on open projects/tasks to ensure action items are completed within required timeframe.

  • Attend project meetings. 

TRAVEL:

  • Minimal but possible travel for training, meetings at other Bonitz offices.

EDUCATION/EXPERIENCE AND IDEAL CANDIDATE QUALIFICATIONS:

  • Proficient in Microsoft Office 365, including Word, Outlook, Excel, Power Point

  • Operate general office equipment like a copy machine, fax machine, multi-line telephone system, and scanner.

  • Minimum of 2 years of experience working in a business environment.

  • Higher education is preferred but can be replaced by experience.

  • Must be able to work independently, as well as a part of a team.

  • Strong communication and organizational skills. 

  • Deadline driven and meets our core value of Urgency is Essential 

  • Must be able to read, write, speak, and understand English. Bilingual in Spanish is a plus.

  • Must be able to pass a background check, drug screen, and motor vehicle records check.

SAFETY REQUIREMENTS:

  • Ensure that all safety training and certifications are up to date or scheduled.

  • Stay compliant with all Bonitz safety polices to ensure a safe and efficient workplace. 

  • Must be committed to working safely while accomplishing all tasks.

  • Must participate in office safety inspections when asked.

PHYSICAL DEMANDS:

The physical demands of this position vary by day and are not based solely on a single workday.​

PHYSICAL DEMANDS:

LIFT / CARRY:

Stand: O (Occasionally)

Walk: O (Occasionally)

Sit: C (Constantly)

Working With Your Hands: C (Constantly)

Reach Outward: I (Infrequently)

Reach Above Shoulder: I (Infrequently)

10 lbs or less: O (Occasionally)    

11-20 lbs: O (Occasionally)    

21-50 lbs: I (Infrequently)     

51+ lbs:  I (Infrequently) 

CLIMB / BALANCE:

Climb / Balance: N (Not Applicable)      

Crawl: N (Not Applicable)     

Squat or Stoop: I (Infrequently)      

Bend or Kneel: I (Infrequently) 

Drive: I (Infrequently)

PUSH / PULL:

10 lbs or less: O (Occasionally) 

11-20 lbs: O (Occasionally)

21-50 lbs: I (Infrequently)

51+ lbs: I (Infrequently)

BONITZ STATEMENT:

Bonitz is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to their race, gender, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, veteran status or medical condition.


The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, abilities and physical demands. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

N (Not Applicable): Activity is not applicable to this occupation.     

I (Infrequently): Occupation requires this activity less than 5% of the time
O (Occasionally): Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently): Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly): Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

ABOUT BONITZ, INC.

Founded in 1954, Bonitz, Inc. is an employee-owned company operating as a major sub-contractor in the commercial construction space. Bonitz specializes in all types of flooring, floor care, terrazzo, ceilings, wall systems, cladding, and access flooring. Bonitz, an industry leader in interior finishes, is committed to the mission of providing best in the world project consulting, project management, and craftsmanship while providing superior service and practical solutions. Bonitz has divisions in NC, SC, GA, TN, VA, LA, and FL

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